Align the comparison basis
State the Incoterms® rule, edition and named place or point, for example FCA [location] Incoterms® 2020, along with currency, quantity and validity. Incoterms® allocate delivery costs and risks; they do not automatically determine quality, payment or transfer of ownership.
Break costs into clear groups
| Group | Examples of items to confirm |
|---|---|
| Goods | Price for the specified product, quantity and payment terms. |
| Preparation | Agreed samples, packaging, inspection and testing. |
| Goods in transit | Origin transport, export procedures, freight and insurance according to responsibilities. |
| Import | Applicable duties and taxes, customs procedures and document fees. |
| Handover | Port charges, storage, local transport and unloading where needed. |
| Coordination | Agreed Arclena fees and services from other professionals or providers. |
| Uncertainty | Unconfirmed costs, exchange-rate changes, specification revisions or schedule changes. |
Customs value is not the total sourcing budget
Indonesian Customs uses customs value as the basis for import duty calculation and, when the conditions for transaction value are met, applies a cost, insurance and freight (CIF) basis. A total sourcing budget is broader and may also include inspections, storage, local delivery, handling, financing and delay costs.
Do not apply one tax percentage to every product. Classification, value, documents and transaction requirements must be checked by the party handling imports. This guide does not set tariff rates or calculate the obligations for a particular shipment.
Keep uncertain costs visible
Use three statuses: quoted, estimated with assumptions, and unconfirmed. Record the source and date. An unconfirmed cost is neither zero nor part of a final price.
If scenarios are needed, label assumptions clearly. An internal contingency allowance must not be presented as an official levy or a confirmed invoice.
Five checks before accepting a quotation
- Ensure no cost is counted twice or left without a responsible party.
- Check exclusions and who must approve changes.
- Agree validity, currency, payment and handling of non-conformities.
- Request service fees separately so comparisons remain meaningful.
- Ensure HS classification and import obligations are checked before shipment.
Sources
- Indonesian Directorate General of Customs and Excise — Customs valueSource checked:
- Indonesian Directorate General of Customs and Excise — Imports for useSource checked:
- International Chamber of Commerce — Incoterms® 2020Source checked:
- Indonesia National Single Window — INTRSource checked: